Vendor Information


The 2021 Howard Holiday Market, powered by South Bend Venues Parks & Arts, will be held outdoors at Howard Park on Fridays (5-8pm), Saturdays (10-4pm) and Sundays (1-4pm) the following weekends: Nov 26-28 // Dec 3-5 // Dec 10-12. The market is FREE and open to the public. All interested parties should read through the following rules & regulations and complete the vendor application for consideration.


VENDOR SELECTION

  • All are welcome to apply. Completed vendor applications must be received by October 3, 2021 for consideration.
  • Due to limited available booth space and overwhelming interest, we anticipate that there may be a waiting list.
  • Winter, holiday-themed, and handmade wares are preferred but not required for consideration. Food/Beverage vendors with customized holiday-themed offerings are preferred but not required for consideration.
  • If accepted, applicants will be contacted by South Bend Venues Parks & Arts (VPA) via email no later than October 11, 2021.

VENDOR BOOTH SPACE

  • One (1) booth space is $150 per “weekend” of the Market (Friday-Sunday). Booth spaces are 10’ x 10’ and located just off a concrete sidewalk, in the grass. Each booth space will be covered by a white tent and include three (3) fabric sidewalls. Each tent will also be provided with one (1) overhead light inside the tent. The tent and the light shall not be altered or damaged by the vendor. Vendors may be held liable for damage to materials that are provided to them by VPA. Note: This information is subject to change. Vendors will be notified in a timely manner if any adjustments are made.
  • Vendors may determine to participate in 1, 2, or all 3 “weekends” of market operation, but must commit to being present and operational Friday-Sunday* in a market “weekend”. *If a Friday through Sunday commitment is not possible, exceptions can be made in advance. Be advised: No show vendors could be issued an additional $500 fee.
  • Accepted applicants must pay their booth fee no later than October 29, 2021 to reserve their place. Note: If the vendor fee is not received by the deadline, vendors will forfeit their space and be moved to a wait list.
  • Vendors may not purchase multiple booth spaces for the purpose of combining them to make a larger booth space.
  • The display of merchandise intended for sale will be the responsibility of the vendor.
  • Vendors will each receive access to one (1) outlet with 30 amps of power. Vendors must provide their own 50ft outdoor extension cord with either a double or triple head. Do not plan to utilize more than one (1) heater, nor any open flames, outlet extenders or powerstrips. If the any electrical use is deemed unsafe by our Facilities & Grounds staff upon inspection, vendors may be asked to immediately remove items from the power source for their own safety and that of our guests.

VENDOR OPERATIONS

  • SET UP // Set up time begins at 1:00pm on Friday, 6:00am on Saturday, and 9:00am on Sunday. Vehicles are strictly prohibited from driving on the grass. Vehicles may access the market area via designated concrete paths in the park in shifts but will not be able to be driven directly up to the booth spaces. Vendors will need to be prepared to unload and cart/carry their items to their booth space in a timely manner.
  •  BUSINESS HOURS // Vendors should be set up and ready to go by 4:00pm Friday, 9:00am on Saturday, and 12 noon on Sunday. Vehicles must be moved to the vendor parking area, merchandise unloaded and displayed, and payment operations up and running. Vendor booths must be fully operational at all times while the market is open until closing time every night: 8:00pm on Friday, and 4:00pm on Saturday/Sunday. Please be prepared with enough staffing to allow for staggered meals and/or breaks.
  • TEAR DOWN // Booth spaces will need to be completely torn down at the end of each day. Nothing may be left on the premises overnight. Tear down must conclude by 9:30pm Friday and 5:30pm Saturday/Sunday.
  •  SECURITY // The City of South Bend is not liable for any loss or damage to a vendors personal property, merchandise or materials.
  •  FOOD & BEVERAGE SALES // Vendors must submit an Application for Temporary Food Permit with the St. Joseph County Health Department for all food or beverage sales in advance in order to obtain the necessary permit(s) at least seven (7) days before the event. If a vendor has not applied and paid for a permit, VPA will not allow that vendor operate. All home based vendors must be in full compliance with the St. Joseph County Health Department regulations for use of a Home Kitchen.
  • MARKETING // South Bend Venues Parks & Arts will own and manage all Facebook events associated with the Market to provide the most up-to-date information to the public. We ask that vendors refrain from creating personal social media events to avoid confusion. We encourage vendors to otherwise promote their attendance at the market, and will provide a graphic specifically for approved vendors to utilize once their vendor fee is received.
  • SALES TAX // All vendors are responsible for filing their own sales tax records to the state of Indiana.
  • PROHIBITED // Tobacco use is prohibited on the grounds of Howard Park.